West Virginia Wild and Wonderful
Celtic Festival and Highland Games

West Virginia Wild and Wonderful Celtic Festival and Highland Games

2026 Vendor Information

 

Thank you for your interest in joining our fourth annual Celtic Festival and Highland Games. We’re excited to welcome both new and returning vendors to this celebration of heritage, community, and culture. In 2024, our attendance more than doubled from our first year to over 2,700 guests. For 2026, we anticipate exceeding 3,000 attendees—offering excellent visibility and foot traffic for participating vendors.

 

Vendor Opportunities:

We are seeking Retail Merchants and Food Vendors who offer high-quality, unique goods or creative menus. If you would like to be considered, please review the instructions below.

 

Vendor Consideration Process:

Returning vendors from previous years are pre-approved and may skip the consideration step. Simply complete the application and submit your payment or deposit as required.

New vendors should submit at least one of the following for consideration:

A menu (for food vendors) or merchandise list (for retail vendors).

A photo of your booth or setup at a similar event.

Any relevant website or social media links that help us determine if you’re a good fit for our event.

 

We do our very best to avoid too many like vendors to promote the most profitability for all of our vendors as possible. You will be notified of our selection decision as quickly as possible. Once approved, please complete the application and follow the instructions provided. After your deposit or payment is received, your submitted materials may be featured on our website and social media to promote your participation in our festival. Spaces are limited. We strongly encourage early submission to secure your spot.

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Retail Merchants:

Retail merchants are encouraged to offer merchandise that reflects Celtic heritage. Preference will be given to vendors featuring Celtic-themed items. All applications will be reviewed by our committee based on merchandise selection, quality and craftsmanship, uniqueness and cultural relevance. Merchants may not sell weapons (e.g., knives, daggers, swords) to minors. Wooden or toy weapons may be sold to children only with the approval of a parent or legal guardian.

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Food Merchants:

Traditional Celtic menu items are encouraged but not required. Food vendor applications will be evaluated based on menu originality, cultural or thematic relevance, booth presentation and visitor appeal. We strive to minimize duplicate menu offerings to ensure variety and maximize vendor success. Food vendors will be placed near shaded seating areas with picnic tables whenever possible.

 

Health Inspections:

All food vendors must obtain a valid food handler’s permit from the Randolph County Health Department prior to our festival. The Health Department offers a free online training that is available at: http://www.tapseries.com

For more information contact Randolph County Health Department 32 Randolph Avenue, Suite 101 Elkins, WV 26241 or on their website at http://www.randolphhealthwv.net

Phone: 304-636-0396 Fax: 304-637-5902

Festival staff will coordinate inspections of all food stands prior to opening for public sales. Inspections will be held at 5:30 PM on Friday June 19th and again on Saturday June 20th at 8:30 AM. Scheduled inspections will be at no cost to vendors. Vendors unable to participate in the scheduled inspections may be subject to additional fees for makeup inspections. To ensure a diverse and engaging marketplace, we aim to avoid duplication of items across vendors. This helps create a more enjoyable experience for visitors and supports stronger sales for merchants.

 

Vendor Opportunities:

Food and merchandise vendors are welcome to:

Promote upcoming events. Collect names for mailing lists. Share membership information and outreach materials.

 

Set up times:

Vendor setup is available during the following times:

Friday, June 19: 6:00 AM – 10:00 PM.

Saturday, June 20: Beginning at 5:00 AM.

 

Festival Hours:

Festival gates open to the public:

Friday, June 19: 6:00 PM – 10:00 PM.

Saturday, June 20: 8:00 AM – 7:00 PM.

Vendors are welcome to set up and open for business on Friday evening. Vendors should be fully set up and ready to welcome guests by 9:00 AM on Saturday. We encourage vendors to remain open as long as possible to help create a vibrant experience for our attendees.

 

Tear-Down & Extended Hours:

The main festival concludes at 7:00 PM on Saturday. However, our music and beer garden may remain open into the evening for guests and vendors to relax and enjoy the festivities. Vendor and participant awards will be announced at the main stage during this time. Vendors are welcome to continue operating during these extended hours. Final tear-down must be completed by 2:00 PM on Sunday, June 22.

 

Vendor Fees:

Vendor Spaces:

One 10' x 10' frontage space is $100.00. This includes one 10' x 10' space directly behind your frontage space (for storage or hospitality) at no additional cost.

First extra 10' x 10' is $75.00.

Each additional 10' x 10' is $50.00

Non Profit Vendors are typically free of charge. Some stipulations may apply.

All registered Vendors will receive up to 4 free festival tickets per vendor booth. Additional tickets may be granted to large vendors.

Trailers and trucks are welcome. Electric and water hookups available for an additional fee (based on type and purpose).

Late applicants will be accepted only if space is available. Early registration is strongly encouraged. Application deadline is May 15, 2026.

 

Security Deposit:

To ensure reliability and protect our reputation, a $50.00 security deposit is required with each application. Receipt of your deposit guarantees your space and triggers promotional advertising of your business.

 

Refunds:

Deposits are fully refundable if cancellation is received before May 15, 2026. Refunds may be granted for cancellations between May 15 and June 18, 2026, for certain situations. After June 18, refunds are at the discretion of the committee. Refunds may not be issued until after June 20, 2026. All deposits will be deducted from your total balance if not paid in full at time of application. All fees must be paid prior to setup.

 

Extra Items:

We have a variety of items that are available to rent. These supplies are limited.

Equipment Rentals:

10' x 10' Canopy Tent – $25.00 each

Vendor Set (1 Folding Table + 2 Chairs) – $10.00 per set

 

Camping and RV Sites:

Vendors requiring RV hookups:

Please indicate this on your vendor application. We will book your site to ensure proper placement.

RV sites that are used only for camping will be reserved through the Camp Pioneer website @ https://camppioneerwv.com Sites are first come, first served.

All tent and vehicle camping will be reserved with your completed application.

 

Camping Fees:

RV Sites: $40.00 per night.

Tent Site with Electric & Water $10.00 per night

Tent Site (No Utilities) $5.00 per night

Vehicle Camping in Designated Area – Free

Shower houses and restrooms are available for all campers.

 

To Apply:

Complete the required forms and return via mail or email with payment or register and pay online @ www.wvcelticfestandgames.com

All vendors must submit a signed liability waiver to participate. A copy of the waiver is included with the application. Merchant applications will be kept on file and considered for future invitations.

 

Payments:

We accept multiple payment methods. If you prefer a method other than check, credit/debit card, or online payments please contact us directly. We will work with you.

Phone: 304-641-8770

Email: wvcelticfestandgames@gmail.com