West Virginia Wild and Wonderful
Celtic Festival and Highland Games Inc.
Please read read the information prior to submitting your application/registration forms.
We are excited to welcome you to the second annual West Virginia Wild and Wonderful Celtic Festival and Highland Games. The festival and games will be held on June 15th, 2024, at 4H Camp Pioneer, in beautiful and historic Beverly, West Virginia!
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Clan Village:
Clan registration is free. Clans and Societies that register by April 15th, 2024, will be provided a 10’ x 10’ space in which to erect their tent. In addition to your space, you may utilize another 10 feet directly behind your space for no additional cost (for storage, hospitality, etc.). Extra 10' x 10' spaces may be purchased for a fee of $35. We will allow for late registration only if space are still available.
Please complete the required forms and submit any payment necessary.
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Retail and Food Vendors:
We are always looking for Retail Merchants and Food Vendors with quality Celtic goods to offer our visitors. Each Retail or Food merchant that is register by April 15th, 2024, will be provided an initial 10’ x 10’ space for $100.00. In addition to your space, you may utilize another 10 feet directly behind your space for no additional cost (for storage, hospitality, etc.). Extra 10' x 10' frontage spaces are available and may be purchased for a fee starting at $75.00 and decreasing with each additional 10' X10' area. Extra large spaces should be requested prior to the April 15th deadline. An additional $150.00 deposit may be required for extra large spaces. We will allow for late registration only if spaces are still available. Trailers and trucks can be accommodated at our festival. Fees for trucks and trailers are based on size. Please round up to the nearest 10' X 10' space required to park your truck or trailer.
Please complete the required forms and submit any payment necessary.
Retail Merchandise Vendors:
Retail Merchants considered for participation at our Celtic festival should have an inventory of 25% or more of Celtic merchandise or Celtic related merchandise. Merchants will be chosen by a committee based on merchandise selection, quality and uniqueness. We will try not to duplicate items amongst merchants whenever possible to create an interesting variety of choices to our visitors and a more profitable event for our Merchants.
Please complete the required forms and submit any payment necessary.
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FOOD VENDORS:
Traditional Celtic menu items are always preferred, but not mandatory. In most cases, Food vendors are situated in areas with picnic tables and limited shade. Food vendor applications will be chosen by our committee for uniqueness of menu, and overall booth presentation. Our Celtic festival tries not duplicate menu items amongst existing vendors whenever possible to create an interesting variety of choices to our visitors and a more profitable event for our vendors.
Please complete the required forms and submit any payment necessary.
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HOW TO APPLY FOR CONSIDERATION:
Merchants/Vendors should fill out our Vendor application. Please provide a list of your most popular items. Photographs may be uploaded with the link provided. A photograph of your business at a similar event would be accepted and appreciated. Your photographs, merchant list, and/or menu may be advertised on our website and social media pages.
Please complete the required forms and submit any payment necessary.
Other Options:
Hard copies of the forms will be available upon request. Fill our the hard copies and mail them along with you payment to; WV Wild and Wonderful Celtic Festival and Highland Games Inc. 5034 Laurel Lane Clarksburg, WV 26301. Make checks payable to: WVWW Celtic Festival and Highland Games Inc.
Application and registration forms can be emailed to wvcelticfestandgames@gmail.com
Call 304-641-8770 for assistance.
Thank you.
We will see you in June!
EVENT DETAILS: Important! Please read below.
Clans, Societies, Vendors, and entertainers will be allowed to setup on Friday June 14th between 3 PM and 10 PM, or Saturday the 15th after 5 AM. Markers will be used to mark your area by name. Our event opens to the public at 8 AM Saturday the 15th. The games begin at 8:00 AM. The festival starts at 9 AM. You should be ready for visitors by 9 AM. The festival and games will close at 7 PM. Clans, Societies, and Vendors are asked to stay as long as possible. You will be allowed until 11 AM on Sunday for tear down if you wish to stay the night. As part of your registration, we will provide you up to four (4) free festival admission tickets, valued at $15 each, for you and those working with you in your tent or booth. Additional tickets may be purchased on your application form. Tickets will be provided at check-in. Tents, tables, and chairs will be available for rent. 10' x 10' tents with walls are $25 each. One folding table and two chairs are $10. Payment for tents, tables, chairs, extra tickets, and camping must accompany your registration form.
Overnight camping is available for Friday and Saturday. RV sites with hookup are $40 per night. Tent sites with no utilities are $5 per night. RV sites will be on a first come, first serve basis. Vehicle camping will be permitted in a designated parking area for $5.00 per night. Shower houses and restrooms will are available.
Music and the beer garden will stay open after the festival closes. We welcome you to join us for a little relaxation after a long day of festivities.
Clans, Societies, and Vendors may advertise upcoming events, collect names for mailing lists, distribute membership information, etc. Any request for fundraising must be approved prior to the start of the festival. We require that you provide a signed liability waiver. A copy of the liability waiver is attached.
Thank you!
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Hold Harmless/Waiver Form/Photo Release
I am acting as a representative of a Clan/Society at the West Virginia Wild and Wonderful Celtic Festival and Highland Games and do understand and agree that I will hold the said Event and its insurance carrier harmless if I, personally, suffer any injury or accident during the performance of my duties as representative. I also understand that this waiver applies ONLY to me personally and not to any other Clan/Society member or the General Public who may be injured or suffer an accident within this same area. I agree that I will underwrite any medical costs or other costs related to my injury or accident personally and/or in conjunction with my personal insurance carrier, and that in accordance with this waiver, I will not file a claim against the West Virginia Wild and Wonderful Celtic Festival and Highland Games or their insurance carrier at some later date for such injury or accident. I acknowledge that this Hold Harmless/Waiver applies only to my activities within my clan tent or society tent. When I am attending other events or activities during the Festival-Games I will be treated like any other member of the general public. Furthermore, I grant full permission to the West Virginia Wild and Wonderful Celtic Festival and Highland Games to use any photographs, videos and other types of recordings of me in any advertising, trade or any commercial purpose in accounts and promotions of this Event. I waive the right to inspect versions of my image used for publication or the written copy used in connection with the accounts and promotions of the Event.
Prices for vendor spaces vary upon several factors. Non-profit Organizations are normally free of charge. Extra fees may be added for water, electric, and ice. Please fill out the form below for a quote. If you would like to speak to us personally, please call 304-641-8770
Food merchants must obtain a food handlers permit from the local health department prior to June 15th. Food safety manager and food handler training courses are free and available on line at: https://www.randolphhealthwv.net/ or http://www.tapseries.com/ For problems obtaining your permits contact the Randolph County Health Department at: 32 Randolph Avenue, Suite 101 Elkins, WV 26241 P: 304-636-0396 F: 304-637-5902 All food vendor stands will be inspected by the local health department prior to opening for business. Our festival staff will arrange for food stand inspections on June 15th, prior to 8:00 AM at no cost to the vendor. Makeup inspections at later times may include fees. No liquor or wine will be sold at our festival.
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Merchandise Vendors will not be permitted to sell weapons such as knives, daggers, swords, etc. to minors. Vendors may sell wooden and toy weapons to minor children with a parent or guardians approval.
West Virginia Wild & Wonderful Celtic Festival
& Highland Games
Kilted 5K Run/Walk June 15, 2024
RACE DAY REGISTRATION AT 7:30AM
RACE TO START AT 9:00AM
Proceeds help finance our annual Celtic Festival and Highland Games.
Discount for Participants in Kilts, Celtic, Medieval, Viking, or other traditional Attire
Location: 4H Camp Pioneer, 38 Pioneer Circle, Kings Run Road, Beverly, WV 26253.
Celtic Fest Tee-Shirt guaranteed for all runners registered by June 1.
All participants receive free admission to the Celtic Festival and Highland Games.
All runners under 18 years of age will be required to have a consenting adults signature on the liability waiver prior to the start of the race.
Paper forms will be available upon request.
Registration fee: Advanced registration by June 1 with agreement to run in costume $25. Advanced registration without costume $30. Race day registration in costume $30 and without costume $35. Water will be provided throughout the race.
Prizes for the top three overall male and female finishers and first and second in each age division. 12 and under, 13-15, 16-19, 20-29, 30-39, 40-49, 50-59, 60+.
Prizes for top 3 male and female costumes as determined by our judges.
Awards will begin around 10:30.
For more information: David Ferguson 681-495-7242
Advance Registration with agreement to participate in costume $25
Advance Registration without costume $30
Race Day Registration in costume $30
Race Day Registration Without Costume $35
West Virginia Wild & Wonderful Celtic Festival & Highland Games Kilted 5K Run/Walk Waiver of Liability
Race Waiver: I know that running a road race is a potentially hazardous activity. I should not enter unless I am medically able and properly trained. I agree to abide by any decision of a race official relative to my ability to safely complete either event. I assume all risks associated with running/walking in this race, including but not limited to falls, contact with other participants, effects of the weather, traffic, and all such risks being unknown and appreciated by me. Having read this waiver and knowing these facts, and in consideration of you accepting my entry, I waive release, and will hold harmless the WV Wild & Wonderful Celtic Festival & Highland Games, Inc., and all race organizers, employees, directors and volunteers working for those entities from all claims and liabilities of any kind arising out of or related with my participation in this race. I grant this race organizer my permission to use any images taken of me in further publicity advertising. Non-refundable entry fee.